Coppice Privacy Policy
Last updated: November 12, 2026
Coppice is a Discord bot that watches Minecraft servers. It is run by Matt H., Georgia, USA ("we"). Questions: support@coppicebot.com.
This page says what Coppice stores, why, and for how long. The short version: Coppice stores your Discord's settings and the Minecraft servers you ask it to watch. It doesn't read messages, doesn't keep a list of your members, and doesn't sell anything to anyone.
What Coppice stores
About your Discord server - Its Discord server ID. - Your settings: the alert channel and alert role (as IDs), quiet hours and time zone, custom alert wording, server nicknames, your default server, and patch-note channels (as IDs). - Plan details: whether you have Premium and until when, any free months earned, your referral code, and which Discord referred which (as server IDs). - When Coppice was added, when it was removed, and whether an alert recently failed to post.
About each Minecraft server you add - The address you typed and whether it's Java or Bedrock. - The channel and message ID of its status card, and its nickname if you set one. - Its latest status: online or not, player count, version, message of the day, ping, and the sample of player names the Minecraft server itself publishes in the multiplayer server list (at most about 12 names, and only if that server shares them). This is replaced on every check, about once a minute. It is not kept as history. - History for graphs: one sample every 5 minutes with online or not, player count and ping. No player names. - During quiet hours: the alerts waiting for the morning summary. They are deleted once the summary posts.
Premium through Discord. When you subscribe in Discord, Discord tells Coppice that your Discord has an active subscription and until when. Discord handles the payment. We never see card details or your billing address.
What Coppice does not store
- Message content. Coppice runs on slash commands and doesn't have Discord's Message Content permission.
- Member lists, presence, roles of members, or direct messages.
- Your Discord user ID or username. Discord includes who ran a command with each command. Coppice uses it only to stop the same person running a command too fast, in memory, and never writes it down.
Why
Only to run the bot: check your servers, post status cards, alerts, graphs and patch notes, and apply your plan. No advertising, no profiling, no selling.
How long it's kept
| Data | Kept |
|---|---|
| History samples | 8 days on Free, 91 days on Premium, then deleted (checked hourly) |
| Latest status and player-name sample | Replaced every check; deleted with the server |
A Minecraft server you remove (/coppice remove) |
Deleted right away, with its history |
| Everything about your Minecraft servers, when Coppice is removed from your Discord | Deleted right away |
| Your Discord's settings, plan and referral code, after Coppice is removed | Kept 365 days so a re-invite picks up where you left off, then deleted |
| The referral record (two Discord server IDs and a date) | Kept while Coppice runs, so one Discord can't be referred twice |
| Nightly backups | 14 days, then overwritten |
| Error logs (may include a Discord server ID or a server address) | 14 days |
Who else sees it
- Our hosting provider, DigitalOcean, stores the server Coppice runs on, in the United States. (We'll name the data center region here once the server is live.)
- Discord, because Coppice runs on Discord. Discord's own privacy policy covers what Discord does.
- Nobody else, unless the law requires it.
Coppice also reads Mojang's public list of Minecraft versions for patch notes. It sends nothing about you to do that.
Your choices
- Remove a server any time with
/coppice remove. - Remove Coppice from your Discord to delete your servers and history at once.
- To delete everything now, including your settings and plan, email support@coppicebot.com with your Discord server ID. We'll ask you to show you manage that Discord, then delete it within 30 days. Premium time is lost when its record is deleted.
- To see what Coppice stores about your Discord,
/coppice settingsshows it, or email us for a copy.
Children
Discord requires users to be at least 13 (or older where local law says so). Coppice is not meant for children under 13 and doesn't knowingly collect anything about them.
Security
Data sits on one server we control, reached only by us. The bot's Discord key is stored only on that server. No system is perfectly secure; if something goes wrong that affects your data, we'll say so on coppicebot.com and by email if you've written to us.
This website
coppicebot.com is a plain static site hosted on GitHub Pages. It sets no cookies, runs no analytics or ads, and loads nothing from other sites. GitHub may log visitors' IP addresses to keep its service secure; GitHub's privacy statement covers that.
Changes
If this policy changes, the new version goes on this page with a new date. For a change that stores more about you, we'll post it in Coppice's patch notes channel first.